Medical Records Technician Background Check

A medical records technician (MRT) may not have direct contact to patients but they do have access to sensitive patient data. An MRT is responsible for entering patient information, such as past medical history, symptoms, medications, treatment, and diagnosis, into electronic databases so they are current and accurate. An MRT is responsible for keeping that information confidential. A degree and/or special training is not required as skills are developed on the job. Organizations can run a background check on the individual’s employment history, gain insight on the applicant’s professional background through a reference check, identify if the applicant has a criminal record history and initiate a search of state and national sex offender registries to see if the individual has a record.

HireRight Medical Records Technician Background Check™

HireRight can customize a package of screening services based on best practices that help health care organizations meet their budget, organizational and regulatory compliance requirements and level of risk tolerance. To achieve those objectives, the HireRight Medical Records Technician Background Check™ may include these baseline services:

Identify whether a Social Security Number (SSN) may be invalid using information and number assignment methodology from the Social Security Administration (SSA). For any SSN issued before June 25, 2011, the HireRight Social Security Number Validation™ identifies the year and state of issuance and checks the SSA Death Index to help detect anomalies.

Identify the names and addresses associated with a Social Security Number (SSN) using information obtained from one of the nationwide credit reporting agencies. The HireRight Social Security Number Trace™ provides an applicant’s history of addresses based on where the applicant has established credit. This may provide more information for other screening services and can also help detect an incorrect SSN

Identify whether applicants have a criminal record history in the jurisdiction corresponding to their address history. The HireRight Criminal, Felony and Misdemeanor Records Search™ helps to identify potential felony and misdemeanor criminal history by searching county court records where an applicant has resided.

Expand the investigation of an applicant’s criminal history by searching additional databases to locate potential criminal records data. HireRight Widescreen Plus™ enables organizations to conduct a wider search of an applicant’s potential criminal history by identifying possible criminal history records beyond an applicant’s known address history and stated work locations. Possible records are verified at the source before being reported.

Identify records for registered sex offenders by checking the registries of an applicant’s current or past states of residence. The HireRight State Sex Offender Registry Search™ can search the sex offender registries of any one of the 50 states or the District of Columbia.

Initiate a broader search of sex offender registries. The HireRight National Sex Offender Registry Search™ conducts a search via the National Sex Offender public website, which searches information about sex offenders for all 50 states, the District of Columbia, Puerto Rico, Guam and many U.S. tribes.

Confirm if an applicant or employee has been sanctioned or excluded from participating in federal and state health care programs. The HireRight Health Care Sanction Check™ goes beyond OIG and GSA checks to search the Fraud and Abuse Control Information System (FACIS®), a current and historical database of sanctions, exclusions, debarments and disciplinary actions, for information about an applicant. If there is a confirmed record, HireRight can directly contact the sanctioning board to confirm or clear possible name matches returned by FACIS® based on identifiers provided by the customer.  HireRight Health Care Sanction Monitoring performs the same search on an ongoing basis.

There are four levels of searches:

  • Level 1 (Federal) conducts a search of the sanction information as reported by the OIG, the GSA, and various other federal agencies.
  • Level 1M (Federal + State Exclusion Lists) combines Level 1 which searches multiple federal agencies—with state Medicaid exclusion lists in more than 20 states
  • Level 2 (Federal, State Exclusion Lists + 1 State) combines Level 1M which searches multiple federal agencies and available state Medicaid exclusion lists with available state agency searches conducted in one state of your choice.
  • Level 3 (Federal, State Exclusion Lists + 50 States) combines 1M which searches multiple federal agencies and available state Medicaid exclusion lists with available Level 2 searches conducted in all 50 states.

Identify whether applicants accurately reported education information on their resume or job application. HireRight Education Verification™ confirms an applicant’s credentials by verifying that a degree, certificate or diploma was received. Verification may be obtained either directly from an institution or through its authorized agent.

Eliminate the time-consuming process of verifying employment history. HireRight Employment Verification™ confirms an applicant’s work history, such as company names and locations, dates, positions or titles held along with compensation. Verification may be obtained either directly with former employers or through their authorized agents.

Gain information on an applicant that can provide you with greater insight into the applicant’s professional background. The HireRight Professional Reference Check™ uses open-ended questions to interview an applicant’s former colleagues and coworkers and provides a report on their responses.

Options to Consider

Test for the presence of illicit drug use with urine testing. HireRight Urine Drug Test™ provides the option of multiple panels and lab-based or instant tests to fit an employer’s needs.