Top 10 Advantages of a Centralized Background Screening Program

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How to Centralize Your Screening Process

Many companies face challenges stemming from a decentralized approach to managing Human Resources functions. Organizations often inherit decentralized HR departments and their processes as a result of mergers and acquisitions. A centrally managed background screening program can help your organization minimize risk, maximize compliance, and provide an optimal end-user and candidate experience.

  1. Reduce Risk through Compliance, Adjudication and Adverse Action – A centralized system may facilitate tighter and more stringent compliance throughout the organization. It also assists in consistent adjudication decisions and proper fulfillment of pre-adverse and adverse actions that may involve individualized assessment.
  2. Account Structure – Generally, centralized programs require fewer accounts, fewer package variations, fewer one-off processes, and overall are easier to manage and maintain.
  3. Training – A centralized model simplifies new user training by streamlining user processes and unifying corporate policies, including how to correctly use the screening provider’s solution.
  4. Screening Standards – A centralized program offers consistency in screening candidates by job roles, well-defined package content, staying up to date with legal changes/requirements, and increased opportunities to review corporate policies and hiring decisions with other colleagues.
  5. Ordering of Background Checks – A centralized process can make it easier to manage compliance policies including running the appropriate checks for the corresponding job positions (e.g., MVR’s for driving positions, credit checks for financial-sensitive positions, unique screening requirements for regulated positions) by ensuring that dedicated staff manage the process.
  6. Tracking of Results – Individuals managing the centralized screening process are more aware of a check’s status, helping ensure there are no delays caused by either the customer or candidate, which accelerates the overall onboarding process.
  7. Candidate Engagement – A centralized process can bring improved candidate communication, giving candidates the comfort of knowing exactly what is required of them and if additional information is needed.
  8. Candidate Experience – By introducing your screening provider as your global partner for all hiring locations, an employer can help to ensure a consistent candidate experience.
  9. Reporting – A centralized program can provide better communication to Senior Leadership regarding metrics such as return on investment, time to hire, adjudication readout (percentage of candidates who pass the background check vs. those that do not), criminal hit rates, process improvements, and candidate/user survey results.
  10. Auditing – Periodic audits verify that each new employee was appropriately background screened. This is also helpful for customers who choose to rescreen. Audits are typically more effective when there is a single centralized system as information can more easily be gathered and analyzed.

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Lewis Lustman

Lewis Lustman is a content marketer who enjoys developing materials that engage, inform, challenge, and hopefully entertain my audience. Lewis is a former journalist for Los Angeles Magazine and the Los Angeles Times, and has worked for a number of leading advertising, marketing, technology, and PR firms over the years. Interested in a topic that he hasn't yet tackled? Drop him a line in the comments section!

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